e.g.

• make presentations available at the moment of presentation at the LATEST
• allow for remote participation
  • as speaker
  • as moderator
  • as commentator
  • as watcher/ listener
  • live
  • asynchronously
• make it clear beforehand which sessions are going to be
  • livestreamed
  • recorded
  • translated (live/ later)
  • captioned (live/ later)
• make it clear beforehand what childcare arrangements are in place
• share room plan and assignments of sessions to rooms as soon as possible
  • consider wheelchair accessibility
  • consider non-binary toilets
• consider whether a dedicated account on social media makes sense
• have ONE hashtag that is consistently used in social media early on
• clarify the licensing early on
  • website
  • presentations
  • video/ audio recordings
• have a website that uses PERSISTENT identifiers
• web-ARCHIVE all the calls for participation
• photo/ video/ audio documentation
  • make arrangements that allow participants to remain undocumented if they so choose
    • e.g. specific color of the lanyard, easily to identify for photographers
• reuse lanyards
• consider multilingual aspects